Timecard System is an Online Payroll Tracking System
Employee payroll subjectivity can drain net profit without you even knowing it! Let’s say your company policy is 45 minutes for lunch. However employees routinely take an hour, getting back to their desk 15 minutes late. What’s a few minutes, you ask, so you overlook it. Consistent indiscretions like this add up to a lot money over time. Consistent (a little bit) late lunches for example add up to an hour per week per employee. That’s 50 hours per year or $2500 at a $50 labor rate. If just four people do this that’s $10,000 per year cut directly out of net (not gross) profit. A payroll tracking system like Internet Timecard will fix this problem. It only takes minutes a pay period, takes no time at all to learn, and you don’t have to say a word.
How can Internet Time Card control my rising payroll cost?
Internet Time Card is an online time clock. Your employees are given usernames and passwords. They are given instructions to “mark their time” by logging in and out of the system. As they do this, they can see their time build up in the system. Internet Time Card shifts the responsibility of employee behavior away from you onto the employee. Employees become responsible for their behavior as they now get paid for the hours they are at work. Internet Time Card is a fair and accurate time keeping system.
How can I implement Timecard System at my company?
Implementing Internet Time Card is super-easy. Here are the steps:
- Sign up for your free trial.
- Log into the system.
- Setup your employees in the system giving each a unique username and password.
- Instruct employees to login in the morning prior to starting work.
From this point forward your employees will use the system to control their time at work. Employees learn quickly once they see how the system works. When you use Internet Time Card you’ll find that your employees are at work more while your payroll cost go down.
How does Timecard System keep accurate time keeping records without additional work?
Once your employees have their usernames and passwords they control the time keeping. Employees can now log in and out of the system. As they do, they build a complete set of time keeping records as they work. Since most of the work is done, there is little left to do. All you need to do is log on before the pay period, make a quick review of the records, and output payroll. It only takes a few minutes. In return you get complete, detailed, verifiable time keeping history.
How does Internet Time Card track time on the job?
Internet Time Card stamps the time exactly like a time clock. Employees cannot edit time at work. Employees have to be physically at their desk to mark their time.
Will Timecard System help me up if I get audited?
Keeping track of employee time manually is not easy. Employees aren’t at their desk all the time. It is hard to tell exactly what they are doing. Internet Time Card creates detail time keeping records the moment you start using it. Should a payroll dispute arise, you have detailed records to back you up. If you are accused of underpaying employees for example, you have the records to prove it. Internet Time Card does not lose in labor disputes.
How does the system prohibit employees from overstating their hours?
Many times employees will test a system seeing how much they can get away with. Most employees are accurate but there is always one or two who test the system. Internet Time Card exposes and stops to this behavior. It records start and end times exactly. The system marks these times to the minute. Timecard System hasn’t been defeated yet.
Can employees see everyone’s time records?
No. Employees can only see only their time card records. The time card administrator has a global view of everyone’s payroll records. Employees can only see their pay records.
Can I provide timekeeping discipline and still be regarded as a good guy?
No employer wants to constantly discipline employees. Nagging is demeaning to the employee, creates tension in the workplace, and leads to bad feelings. Timecard System disciplines the employee so you don’t have it. It levels the playing field. You don’t need to “get on” anyone. Employees work their hours or deal with the consequences. The employee is responsible for their short check. It’s the system, not you personally.
What is to stop an employee from logging in from their house?
Internet Time Card records the IP address when users log in. If they log in from their home you will see it immediately. There is no way employees can trick the system by logging in this way. If they try something sneaky, like remoting in, you still have the In-Out Board backing you up. A quick phone call exposes the fraud.
What if one employee logs another employee in?
Come on, man? Time Card Systems uses a real-time IN-OUT board as its starting screen. If one employee logs in another employee, that employee shows up on the IN-OUT board as being at work. A quick phone call to the employee’s desk reveals they’re not at work. In all the years and hundreds of businesses I have never seen an employee vouch for another employee this way. It’s too risky for the employee as they are literally putting their job on the line when they engage in this behavior.
What if an employee forgets to log out at the end of the work day?
Of all the time keeping ploys “not logging out at the end of the day” is the most common. The idea, from the employee’s perspective, is to interject doubt as to exactly when they left work. Not logging out at the end of the day usually means “I left early but want to claim a full day’s pay.” With Internet Time Card this behavior is reigned in because the employee needs to go to the time card administrator the following day to get a valid time stamp to end the previous workday. This excuse may work once but soon the employee realizes it’s easier to stay then to face the time card administrator the next day.
Should I cut Internet Time Card in at the beginning of a pay period?
Internet Time Card is not a difficult system. We recommend starting in the middle of the pay period in a trial mode. This gives you and your employees a week to get familiar with the system. When the next pay period starts you can start tracking time and payroll for real.
Does Time Card keep accurate historical records?
Internet Time Card records everything from the moment you start using it. Every start time from every employee is recorded. Payroll records are annotated. Internet Time Card saves complete, accurate time keeping records beyond anything you could do manually.
What if an employee disputes their pay?
Good luck with that. We have had several cases where employees have taken their employer to the labor board on a payroll dispute. Internet Time Card has won every time. Internet Time Card records all payroll activity. You can easily pull reports from the past. It is very hard to argue with facts. We always win disputes because you can prove exactly when the employee was working.
What if an employee runs an errand on behalf of the company and is not physically at their desk to log in?
In a case like this you want to make an adjustment to the payroll record. Have the employee log in when they get to work. You, as the timecard administrator make an adjustment to the payroll record for that day. Add 60 minutes for example, and include a note that the employee ran an errand. This is superior to modifying their login time because it reflects what actually happened. The goal is to build accurate time keeping records in case a dispute comes up later.
Can I tell if my workers are on the job from my house?
Yes. The Internet Time Card has an IN-OUT board built in. You can see your company roster at a glance including who is at work and when they logged in. IN-OUT board is real-time.
Our employees aren’t in one office. Will Timecard System work from multiple locations?
Yes, absolutely. Internet Time Card works over the Internet. It works everywhere. If you use outside contractors for example, it doesn’t matter to the system. It’s the same with multiple offices. Internet Time Card is not dependent upon physical location. It works the same whether your employees are in the same office or in different cities.
Do I need to install software?
No. All you need to do is sign up for a free trial. We will provide you with your username and password. Now you’re up and running. Internet Time Card is incredibly easy to use.
Do I need to sign a contract?
No. Timecard System is a service that you pay for by the month. You can leave at any time. Should you decide to leave you can download timecard records to an excel spreadsheet for the entire time you were using it.